A buddy of mine is helping start a church and asked me some questions about getting the creative arts side of church going. I figured I’d post his questions and my answers just in case there is anyone out there who could also find the info helpful:
What planning and data management systems are you using?
We use Planning Center for all our service planning, programing and for all our scheduling. There is really not a system out there like it. It’s perfect for service planning. Once you get the initial setup, making a flow from week to week and scheduling is so simple. It even sends out reminder emails to everyone scheduled. If you look at their pricing page (https://www.planningcenteronline.com/signup), I would recommend the Basic plan. The Lite plan won’t get you very far. You’ll plug in 35 people and be out of space for mp3s and charts before you know it. We use the Basic plan and I have YET to run out of space and I have ALOT of songs and charts on there. However, I would NOT recommend uploading videos under the media section though. They clog your memory space up really fast. But for $29 a month…you for sure can’t beat it!
How far in advance do you plan for services?
We plan really far out in advance. As far as the basic ideas, graphics, and purpose of a series, we do those in 6 month increments. We already know every series we have planned through July next year. But as far as the service flows, we go by the series and we are typically anywhere from 1-2 series out at a time. For example, in 2 weeks we are starting our Christmas series. Last week we planned out our flow, which songs, which transitions, and what lasting impact people will leave with for our January series. Sometimes we’re as far out as our February series with this. 2 important things to remember when planning tho: 1) God honors preparation! We take what we do very seriously because we are called by God to reach people so they may know Him and called to lead His church. We spend a lot of time in prayer and seeking God’s direction. We don’t want to do certain series or certain songs because they are cool. We seek God to lead every aspect of our church and ask Him to show us where He is taking the church. 2) Always be willing to make a change! God always knows what is best. Even if you planned something 3-6 months ago, if God is telling you to do something different…and it’s the week before…or the night before, DO IT! The key thing is to always follow God’s direction no matter what. Let His Spirit guide your every move and ask Him to help you lead His church where He wants His church to be and go.
What do you wish you would have done different starting out?
This is the 3rd church plant I’ve helped start so I’ve been fortunate enough to make PLENTY of mistakes. The important thing to remember is never be afraid of making mistakes. If you try something and fail, oh well. You tried! If you hadn’t had tried it, you wouldn’t have ever know what NOT to do. If it works, it works. But always evaluate and re-evaluate to always be getting better. Never be stuck on “your” way of doing things. Like I said before, always be listening to God and seeking Him for direction!










